1
Understand the supplier
Start with available supplier information and record the service, contract, data and business owner.
Solution
Manage Supply Chain Risk with Confidence
Help IT, procurement and operations teams assess digital suppliers, add school-specific context and focus deeper review where the risk is greatest.
The problem
The work matters too much to remain scattered
You are asked whether a supplier is safe, but technical claims, privacy terms, contracts and the school’s actual use are difficult to assess together.
Schools use many of the same digital suppliers but repeatedly perform baseline due diligence and struggle to connect vendor findings with local use.
Without a consistent process, risky suppliers can enter the school unnoticed, assessments are repeated or skipped and no one can clearly explain what was considered when the decision was made.
A structured supplier register and consistent assessment process
Risk decisions connected to the school’s actual use and data
Schools should not have to repeat the same baseline investigation—or accept unknown risk—to adopt useful technology.
A clearer way forward
Put the right information in front of the right people
Apollo Secure runs supplier assessments automatically and uses AI to keep supplier details and assessments current. Schools add their own data and usage context and focus deeper review where it matters.
- A structured supplier register and consistent assessment process
- Risk decisions connected to the school’s actual use and data
- Reusable baseline supplier information with local review
Trusted in education
Built with the realities of schools in mind
Apollo Secure works with education industry bodies to ensure we're building the best Edtech solution for Australian schools.
A simple plan
Three steps from uncertainty to control
Start from the position you have today and build a repeatable rhythm your team can maintain.
2
Assess the school’s exposure
Apply school-specific context to identify privacy, security, continuity and concentration risks.
3
Decide and keep watch
Record the decision, assign required actions and review important suppliers as circumstances change.
Connected in Apollo
Everything needed to deliver the outcome
Apollo connects these capabilities so records, ownership, evidence and reporting remain in one place.
Supplier Assessments
Evaluate supplier data, compliance and contractual evidence in the context of how the organisation uses the service.
Explore capabilitySupplier Register
Maintain the third parties the organisation relies on, their services, data context, ownership and review status.
Explore capability
The outcome
Make supplier decisions consistent and explainable
Procurement, technology and privacy teams work from the same facts and can show why a supplier was approved, restricted or needs action.
Questions and answers
Questions about Supplier Security and Privacy Risk
Practical answers to common questions about managing this responsibility well.
How should schools assess technology suppliers?
Start with the service's access to student and staff information, integrations, criticality and impact of disruption. Then assess privacy, security, contractual, continuity and subprocessor risks in proportion to that exposure.
Does every school app need a full security assessment?
Every supplier should be triaged, but not every one needs the same depth of review. Tools handling sensitive data, authenticating users, integrating with core systems or supporting critical operations warrant deeper due diligence.
What should schools ask suppliers about student data?
Ask what data is collected, why it is needed, where it is stored, who can access it, which subprocessors are involved, how long it is retained and how incidents, deletion and rights requests are handled.
Who should approve a new digital supplier in a school?
Approval should involve the service owner and the people accountable for technology, privacy, procurement and risk in proportion to the exposure. High-risk or exceptional decisions may require executive approval.
Make supplier decisions consistent and explainable
See how Apollo Secure can help your team replace scattered work with a clear, repeatable approach.